Organizing an event or party? If you’re hosting it in Sydney, you’ll probably be looking at venues that offer function rooms to hire out. Function rooms are exactly what they sound like – rooms that can be set up and used by event organizers and hosts to host events of all kinds, from corporate functions and seminars to weddings and parties. However, there are plenty of things to keep in mind when deciding whether to hire out a Function Room Sydney-wide or not, as well as when you’re planning the event itself.
The capacity of the function room
The capacity of function rooms is an important aspect of business events. When you’re planning your event, choose a function room with sufficient space. Your event attendees will also feel more comfortable if there’s enough legroom between each other. Also, make sure there are no hazards in or around the function room that could pose safety risks during your event. Conduct a thorough inspection of your chosen venue before deciding whether it’s suitable for your business event.
The most important thing to look for when deciding where to hold your business event is location. You want people to be able to get there easily, so don’t book anything too far away. Try and find somewhere in-between your company’s locations as well; not all of your staff will have transport available, so try and find somewhere that makes sense for those who do and those who don’t.
Checking out technology facilities
If you’re hosting your meeting or event at an upscale venue, check out what technology equipment they have on hand. Many Function Room Sydney wide now offer high-quality visual solutions, so it’s important to know what’s available before booking. See what options are available—and if you don’t like them, speak up! It’s entirely possible that your prospective venue will make arrangements for better or different equipment at little or no extra cost.
Examine catering and beverages
Hiring your own caterer and barista might seem like it’s more expensive than using professional services, but there are hidden costs that quickly add up when using an outside company. By ensuring all costs are fully covered in your contract, you can rest assured that you won’t get any nasty surprises on the event day. If you plan to sell alcohol at your function, make sure you have enough staff on hand to handle sales and serve drinks safely. And if music is part of your plans, be sure to hire a DJ or band who will be able to provide entertainment throughout the night—and not just for one set! Having someone who can play background music while guests mingle is much better than having them listen to silence as they wait for dinner or dessert.
Most function rooms will charge based on how many guests are attending. There may be an hourly rate, or you might pay for each guest that attends. Typically, if your event is held in peak hours (dinner, Friday night), then you can expect to pay more. You should also expect these charges to vary depending on what season it is and how popular venues are at any given time.
If you’re planning a business event, your first priority is finding suitable premises. While hotel ballrooms and convention centers make sense for large-scale gatherings, their high prices can be prohibitive for smaller events. Hiring a Function Room Sydney-wide will save you time, money, and hassle.